Pack 163 Committee Minutes

September 3, 2008

 

 

1.                  Town Fair Parade – Sept 6th: Parade at Noon

1.      Line up at 11:30 at MPR

a.      Wear Class A Uniforms

b.      Class B uniforms for new scouts who do not have a Class A yet.

2.      Den Leaders notify your Dens

a.      Mike will call remaining new scouts that were not on the original mail:

                                                                                                                                      i.      Matt Tingos

                                                                                                                                    ii.      John Cooney

                                                                                                                                  iii.      Tommy Ford

                                                                                                                                  iv.      Owen Bower

                                                                                                                                    v.      Matt Harding

b.      Mike will also talk to them about den setup at 6:30 as well

3.      Mike to organize and get candy

a.      Mike will have the candy

b.      Mike will bring the flags

4.      Additional Info:

a.      They plan to start the parade at 11:45 this year if possible.  So make sure to tell your boys to be there no later than 11:30 to line up.

Next, because of the predictions of rain, they've got a plan in place for rain dates if needed.

If it's raining in the morning, they will move the entire fair to Sunday, including fireworks.

If the rain looks like it might hold off until late Saturday, then they'll continue with the fair as it is scheduled and only move the fireworks to Sunday if it's raining at night.

Information on possible rain changes will be emailed out in the AM.  Nancy will forward to everyone if she receives anything.

 

2.                  PTA BBQ – August 21st  

    1. How did it go?

                                                              i.      3 to 4 scouts gave names, were informed about registration night.

    1. What should we do different?

                                                              i.      Voted we should do it again next year.

 

3.                  New Scout Sign-up – Sept. 12 at CA

    1. Mike went to training at Camp Carpenter any comments?

                                                              i.      Free PW Derby cars for Pack if we get 15 boys to sign up

                                                            ii.      New adults must use new forms

    1. From Last Month

                                                               i.      6:30-8 PM

                                                             ii.      Mike has list of who has signed up and paid so far

1.      Mike is working on a spreadsheet for all the new scouts.  This must include:

a.      Name

b.      Parent Name

c.       Parent Contact info

d.      Paid/not paid

2.      This list must be updated with information from all returning scouts as well so we have it for rechartering and ensure only PAID scouts are rechartered

                                                            iii.      Mike will run signups, Dave will attend also, all others are invited to join us.

                                                           iv.      Mike will get signs from council and will put them up prior to.

1.      Signs have been put up over time

2.      Mike will remove the signs when the event is over

3.      Bulletin board signs will be removed by the owner of the bulletin boards

                                                             v.      Mike will also get handouts to be inserted in “In the News” at CA.

1.      Mike passing out fliers to teachers to send home with kids

                                                           vi.      Mike will get it put in the Tri-Town Times

1.      Mike has submitted article

                                                          vii.      We will have a Uniform Day on Sept. 11th.  Den Leaders need to notify their scouts to wear their uniforms.

1.      Notified in group email

                                                        viii.      Dave will request it be advertised on the sign in the center of town and at Wason Pond.

1.      Can only have one sign or the other.  Dave is filling out the form to get the sign in the center of town.

                                                           ix.      Girl Scouts will do a joint recruiting night, need to include them on the signs etc.

1.      Girl Scouts will do together with us.

    1. Updates

                                                              i.      Completed Family Talent surveys will be given to the Den Leaders

                                                            ii.      Den leaders need forms to re-register their scouts – handed out tonight

  1. Den Set-up
    1. From Last Month

                                                               i.      6:30-8 PM

1.      Mike will send an email correction to have the meeting at 6:30 as originally planned

2.      Mike, Dave, Eric, TJ will be there.  Larry will be there around 7:00.

3.      Mike will get Sara to entertain any kids that come along

                                                             ii.      Will need to get Leader Books for new leaders.  Will determine what we need after signups.

1.      Nancy will get them

2.      Need 1 Webelos

3.      Need 3 Cub Scout (Nick Dunwoody would like one and would like to pay the pack for it)

                                                            iii.      All current scouts need to fill out new forms and pay with den leader.  Include Den number and leader on the form and turn in by October Committee Meeting

                                                           iv.      Mike has handout packet put together for Den Set-up meeting.

    1. Updates

                                                              i.      Need clear communication – not all kids have been notified

                                                            ii.      Mike will Tell Nancy how many scout books are needed after sign-ups

 

5.                  September Pack Meeting - September 26/27: 7:00 – Campout - Wason Pond (set-up before 7:00)

    1. From Last month:

                                                               i.      Dave will talk to Rec Department about Wason Pond, Ted will also talk to Corrina about it.

1.      All set for Wason Pond.  We will have the fire by the pond where we had the rain gutter regatta.  Dave will call a week before to remind Steve M. and the day before for the fire permit.  Steve will get us the barrel.  We can also camp, but it has to be out back.

2.      Will also camp out.

3.      Dave or Eric will try to figure out ahead of time where to camp.

4.      Take list from previous year for rules/what to bring. – communicate  this in NEWSLETTER (see below)

5.      Kevin will do Flag Ceremony

6.      Den leaders should bring some S’more supplies for their dens.

                                                             ii.      Need to finalize plans at next meeting and also have rain backup plan.

1.      Mike has Chester Academy scheduled as a backup

2.      Game Night

a.      Relay races – run to location, set up sleeping bag, next person runs, rolls it and runs back

b.      Bottle/stick roll relay

c.       Obstacle course with Chuckwagon

d.      Each leader come prepared with a game and material

                                                            iii.      Camping Info

1.      If you plan to camp, you should plan to arrive around 6:00 – 6:30 to set up.  We will be camping out back at Wason Pond.  The campfire will be up front by the pond.

 

What to Bring for Camping

 

a.       An adult:  The campout is one-on-one.  Any boy camping needs to have their parent or guardian with them.

b.      Bug Spray:  Unfortunately, we need to plan for bugs.

c.       Flashlight:  This will be critical for getting out back to the camping area.

d.      Food: For Friday night, bring something simple or eat before you go.  For Saturday morning, it is up to you.  Some do cereal, some cook, and some break down and head out for breakfast.  If you plan to cook for breakfast, you’ll need to bring your own cooking supplies.  The packs/dens will have marshmallows, graham crackers, and chocolate for s’mores at the campfire.  You can bring additional things if you wish. 

e.      Sleeping: Bring your own tent, sleeping bags, pillows, pads or cots, etc.

f.        Clothing: It may be chilly and the boys like to play in the field where they may get damp so be sure to bring some warm dry clothes. 

g.      Misc:  Folding chairs make things comfortable or anything else you think would add comfort.

h.      Scouting Spirit:  Last but not least, bring plenty of scouting spirit for singing campfire songs, watching or doing skits, and having fun.

 

6.                  October Pack Meeting - October 17:  7:00 – Chester Academy Cafeteria – Pumpkin Carving Contest & Halloween type games

    1. From Last month:

                                                               i.      Ted to get Pumpkins (small pie-size pumpkins would work great)

    1. Updates

                                                              i.      Paint Pumpkins vs. carve

                                                            ii.      Pack will supply bottles of paint, paper plates, paper towels, newspaper, brushes, cups, roll of plastic or cheap plastic backed table clothes.

1.      Kevin will pick up supplies

                                                          iii.      Class B Uniforms that night

                                                          iv.      Need Boy Scouts to be judges

                                                            v.      Larry and Mike will create award certificates, Nick will help with creativity

                                                          vi.      Larry will do Color Guard

 

7.                  November Pack Meeting – November 21: Mad Science

a.      Need to pick which show

                                       i.      Fire & Ice: In the land of Fire and Ice our Mad Scientist starts with a magic trick which uses fire to make a card disappear and magically reappear.  Fire is used again to get our overweight friend Eggbert into a tight spot.  Eggbert introduces the concept of air pressure and leads us to the amazing Bernoulli effect which causes small and large balls to float in mid-air.  Finally in the ice portion of this event we will startle the students with amazing experiments using frozen carbon dioxide gas at -109 degrees F.

                                    ii.      Spin, Pop & Boom: This thrilling special event will explore a combination of chemistry and physics. Audiences will be amazed by our colour change demonstration, awed as the Mad Scientist creates an extra hand to help with our experiments, witness a number of exothermic reactions that will produce a Genie Out of a Bottle and a Giant Foam Snake. The fundamental forces of planet earth will be summoned as the Mad Scientist turns a glass of water upside-down without spilling a drop! We will also challenge the odds with a bungee jumping glass bottle!

                                    iii.      Up, Up, & Away: Let our Mad Scientist teach you about the many uses of that much misunderstood state of matter, gas.  After a Mad Science magic trick we treat our audience to a series of experiments which demonstrate the power of gas.  Volunteers from the audience attempt to pull apart the amazing Magdeburg sphere, launch a hot air balloon, and use Papa vortex to put out a candelabrum.  This event concludes with our own dinosaur sneeze from Jurassic Park.

 

                                   iv.      We will do Spin, Pop & Boom

                                    v.      Den 8 will do flag ceremony

 

8.                  2008/2009 Schedule 

a.       From Last Month

                                                               i.      Schedule approved

                                                             ii.      Room Reservations

1.      Mike will get reservations      

a.       Mike will fill out the form and return to school.  Right now, we are penciled in.

b.      Any other comments or changes on the remaining pack meetings or field trips.

                                                              i.      Need to update calendars on web site – Nancy

                                                            ii.      Dave is still planning the ship tour in October but has not been able to get a date from the shipyard yet.

                                                          iii.      Museum of Science

1.      Need to pick a date.  Payment must be made in full 90 days prior so Jan 3 would require full payment by Oct. 3, doesn’t leave much time for kids to sign up.

a.      March 21 is the new date

2.      How much does Pack want to pay for scouts?

a.      Tentative for Pack to pay ½, need to re-visit after popcorn sales

3.      Siblings cannot attend

                                                          iv.      Monarch’s Game

1.      Info not available yet on web.

 

9.                  Popcorn Fundraiser – Larry is the Kernel

    1. Show’N’Sell Orders due by Sept. 5th.  Pickup on 19th

                                                               i.      See Sheet at end for who is signed up and when.

                                                             ii.      Need to get new Tiger leader/leaders on board and cover their time.

    1. Show and Sell Needs

                                                               i.      (2) Change banks

                                                             ii.      (2) Donation Jars

                                                            iii.      (2) Folding Tables

                                                           iv.      (2) Easy Ups

                                                             v.      Spreadsheets from last year

    1. Kickoff / Take Order sheet distribution
    2. Updates

                                                              i.      Larry will pass out forms to den leaders tonight

                                                            ii.      Rest of forms will be passed out at den setup

                                                          iii.      Mike will try to get more forms at roundtable

                                                          iv.      Nick will at the dump on the 27th.

                                                            v.      Kevin will sell at dump on the 20th

                                                          vi.      Larry has ordered the show-n-sell popcorn $2,570.40 base commission $1,209

                                                        vii.      Larry can pick up popcorn if not raining.  If it is raining, Kevin will pick it up.

                                                      viii.      Larry needs Change banks before first showNsell (TED/ED)

                                                          ix.      Donation jars are in scout room

                                                            x.      Most leaders have own EZ-Ups

                                                          xi.      Do a gift for kids who do Show-N-Sell.  We need to figure out what this is at the next meeting

                                                        xii.      Mike proposes having some of the popcorn $$ go toward camp. 

1.      Larry proposes to have a campership fund (Some amount of popcorn sales) have people compete for this with an essay or something.

2.      If we did this, set levels ($250 get X amount, $500 mark get Y amount, etc).

3.      Need to discuss this on an email forum and agree to it prior to the Pack meeting or table for the next meeting.

4.      If we do this it would be for boys only (no adults)

 

10.              August Roundtable – Mike

    1. Updates

                                                              i.      Did not discuss

 

11.              Pack Training

    1. Mike is a certified trainer, need to look at current training chart and update as necessary and determine what other training we may need.

                                                              i.      Table for next month

 

12.              Pack Newsletter

    1. Melissa Stinson has agreed to do an electronic newsletter for the Pack this year vs. the printed one we used to do.  Anything for submission will need to be given to her by the Friday following the committee meeting.  That lets her get the info in there from the committee meeting and still have something out prior to the Pack meeting.
    2. Any info for the September newsletter MUST be provided to Melissa by this Friday.

 

 

13.              Email Database

    1. Need to ensure it is up to date, possibly send out list for each den so we can validate it.

                                                               i.      Nancy to provide list for everyone to verify and provide comments

                                                             ii.      Also need to give her all new scout email addresses

    1. Melissa has started this based on info provided by leaders and info from last year.  Please provide info if you haven’t already.  Include list of names with email addresses (a table would be good).
    2. Need corrections and additional addresses for newly registered scouts.
    3. Need info ASAP as Newsletter will go out this weekend or early next week.
    4. Email database will be key for communication this year.  Last year some kids missed out on activities due to lack of or late communication through den leaders.
    5. Mike and TJ to provide their Den Contact info to Melissa ASAP.  Other dens have provided theirs

 

14.  Need to work with Ed to get everything turned over to him and start getting Treasury           reports from him.

    1. Ed needs this ASAP so he can get the change banks set up for Larry for the Popcorn

 

15.              Pack Positions/Responsibilities

    1. Cubmaster – Mike Eno
    2. Assistant Cub Master – Nick Dunwoody
    3. Committee Chair – David Simoneau
    4. Pack Treasurer – Ed Stuart
    5. Membership Coordinator/Pack Charter – Robert Kuechler/Mike Eno
    6. Advancement Chair – Nancy Pilotte  - Need to have someone start learning from Nancy over the year
    7. Pack Webmaster – Nancy & Kevin Pilotte – Will transition to Mike by end of year
    8. Religion Award – Mike Eno
    9. Conservation Project – Mike Eno
    10. Public relations – Mike and Sara Eno
    11. Popcorn Kernel(s) – Larry Lister
    12. Blue & Gold Chair – Larry Lister
    13. Town Fair (Parade Only) Coordinator – Mike
    14. Pinewood Derby Coordinator – Kevin Pilotte
    15. Winter Carnival Coordinator – Eric Vachon
    16. Summer Camp Coordinator – Eric Stinson
    17. Chuckwagon Derby Coordinator – TJ
    18. Pack Newsletter Editor – Melissa Stinson
    19. Others?

Next Meeting: Oct. 1, 7:30 PM Scout Room

Meeting Ideas 2008/2009

 

  1. September 26:  Campout/Campfire
  2. October 17:  Pumpkin Decorating Contest & Halloween type games
  3. November 21:  Mad Science
  4. December 19:  Holiday party
  5. January 16:  Sledding party (have backup in case of lack of snow)
  6. February 6:  Pinewood Derby
  7. March 27:  Blue and Gold Banquet
  8. April 17: Rain Gutter Regada
  9. May 29:  Campfire/Campout

 

Other Ideas:

 

Pack Field Trips

·        Museum of Science Sleepover (January 3)

·        Ice Fishing (February 15 – Eric will organize)

·        Snow Tubing (Feb or March – Eric will organize)

·        Rock Climbing (April 4th – Eric will organize)

·        Portsmouth Naval Shipyard Tour (October - Dave will organize)

·        Veterans day parade

·        Battleship Cove  - Larry will look into it.

·        Fisher Cats sleep-over (June – Eric will organize)

·        Monarchs game  - Eric to organize

·        Montshire Museum sleepover (Eric will organize)

·        Fall Hike (Dave will organize)

·        Snowshoeing (Dave will organize)

·        UNH Football game

·        Bowling

·        Christa McAuliffe Planetarium

·        Tour Air National Guard Planes at Pease

·        Derry fire dept. Smoke Wagon and practice putting out fires (Mike will organize)

Popcorn dates:

 

Popcorn Kick off                                 August 13                               

Show –n-sell orders due                     August 29

Show-n-sell order pick up                   September  19

Show-n-sell “Spollett’s”                       September  20                        Lister

Show-n-sell “Dump”                           September 20                         Eno/Pillotte

Show-n-sell “Spollett’s”                       September 27                         Stinson

Show-n-sell “Dump”                           September 27                         Dunwoody

Show-n-sell “Spollett’s”                       October 4                                Stinson

Show-n-sell “Dump”                           October 4                                TJ

Show-n-sell “Spollett’s”                       October 11                              Lister

Show-n-sell “Dump”                           October 11                              Tigers

Take order and Prize order                 October 27

Take Order Pick up                             November 14

Take Order to Dens                            TBD

Account closed                                   December 5