Pack 163 Committee Minutes
May 7, 2008 – 7:30 PM
i. Great
ii. Food went great
iii. Thank you Larry!
iv. Picture in the paper was nice.
i. Declare snow-date ahead of time
ii. Make more than 6 lbs of spag
iii. Chester Academy has steaming units we can use to heat up spag
iv. Refrain from the word “Jesus” and go with “God” instead
i. Mike will get Pinkerton as a backup.(May 30)
i. Rain-gutter Regatta
ii. ~$100 include sundae party
iii. Check labels for nuts or nut factories – Ted will bring special ice cream for Teddy
iv. Den leaders bring crayons/markers, etc.
v. Eric will figure out how much it will cost.
vi. Ted will ask Benson’s if they will donate.
1. 2 pieces of 10 ft gutter with end caps
2. 8 dowels
3. (2) 8’ 1 X 3s
vii. Eric Vachon will help out with cutting up boat parts.
i. Campfire and Raingutter Regatta
ii. Eric Vachon will check with camp carpenter, do we need a permit?
iii. Ted will bring Kindling
iv. Dave will bring wood
v. TJ will bring stuff for S’mores.
vi. Added after the meeting: We are having Sundae’s and don’t need S’mores.
i. Rain Plan
1. Raingutters & Ice cream inside at Pinkerton
2. Bring tarp
ii. Go to Wason Pond, in the field by the bridge
1. Raingutters – Eric will get
2. Boats – Eric will get
3. Saw Horses – Ted & Larry will bring
4. Bucket – Ted will bring
5. Markers – Mike will bring
6. Awards – Dave will make certificates
7. Ice Cream
a. Mike will have leftovers from sign ups
b. Mike will get rest of ice cream (5 vanilla, 3 choc)
c. 2 Chocolate syrup
d. 3 Whip Cream
e. Chocolate
f. Rainbow
g. Spoons
h. Plastic bowls
i. Trash bag
8. Table – Ted will bring plywood for Larry’s saw horses
9. Ice cream scoops – TJ and Dave will bring some
10. Mike will have shirts
a. Den leaders will hand out and collect Den $ to give all to Mike
b. $5 scouts / $7 adults
11. Friends of Scouting – Mike will get them directions
12. Mike will get Woodbadge beads
13. Leaders will bring bug spray
14. Have kids bring flashlights
15. Eric Vachon will bring trees for kids to plant at home
16. Mike is in charge of getting Den pictures during Raingutter Regatta
i. Went great
ii. Prep meeting helped out
iii. Picture in paper with article was nice
i. Have activities planned for down time
ii. Bring community water & cups
i. Received a lot of positive feedback.
ii. It was really cool
iii. Biggest turn out of any event
i. Only issue was that a few people didn’t receive e-mail. In future, would be much better to use a Pack-wide database and the coordinator e-mail everyone directly themselves vs. relying on leaders to do so.
ii. Melissa offered to organize it again next year.
iii. Make it more clear that people can invite friends
a. Camp is $255 this year, $50 per kid and $50 per extra leader due by March 15 and balance by May 15.
b. Schedule: July 20 - 24
i. Sunday – Check-in, swim test, etc.
ii. Monday Night - Ice Cream Social
iii. Tuesday Night - Medieval Dinner (you can wear Medieval clothing if you wish)and Camp wide event
iv. Wednesday - Packout (move to Wednesday to curb home sickness)
v. Thursday - BBQ from 5:45 - 6:30
c. Other:
i. Whittling Chip is only for Bear and Webelos this year.
ii. New forms required for Epi-pens and Inhalers (require Dr. Signature)
iii. If you carry Epi-pen or inhaler, you need to bring two. 1-for the child, 1-for the health lodge.
d. Attendance Day Camp (so far):
i. Leader: Molly Qualters (free)
ii. Leader: Jean Parady (free)
iii. Leader: Dave Simoneau (free)
iv. Scout: Alex Beaulieu (free with parent leader)
v. Scout: Ben Qualters (free with parent leader)
vi. Scout: Matthew Qualters($50 deposit pd)
vii. Scout: Jamie Hadik ($25 deposit pd)
viii. Scout: Henry Parady (free with parent leader)
e. Attendance Resident Camp (so far):
i. Leader: Ted Young($25 deposit pd)
ii. Leader: Eric Stinson ($25 deposit pd)
iii. Leader: Mike Eno ($25 deposit pd)
iv. Leader: Larry Lister ($25 deposit pd)
v. Leader: Eric Vachon ($25 deposit pd)
vi. Scout: Teddy Young($50 deposit pd)
vii. Scout: Hayden Stinson ($50 deposit pd)
viii. Scout: Walker Stinson ($50 deposit pd)
ix. Scout: Kyle Eno ($50 deposit pd)
x. Scout: Joey Pilotte ($50 deposit pd)
xi. Scout: Larry Lister ($50 deposit pd)
xii. Scout: Kyle Vachon ($50 deposit pd)
f. Family Hike-a-thon – April 13th 10:30 – 1:00 in Manchester
i. Keep 75% of earnings toward camp
ii. Pledge sheets and sign-up info on nhscouting.org
iii. Can purchase Fisher Cat Ticket package for game and lunch for $10
iv. Mike will coordinate
1. Den leaders find out who is going from Den and let Mike know.
2. Good way to raise $$ for camp
3. Must do hike if going for a campership
g. Remaining Funds
i. Den Leaders should bring remaining funds for all kids in their Den by the May Committee Meeting
ii. Resident camp scouts: $205 Due in May
iii. Resident camp leaders: $128 Due in May
iv. Day camp: Jamie Hadik $85 Due in May
v. Day camp: Matthew Qualters $60 Due in May
h. April Updates
i. All day camp leaders/campers must fill out and return a Class 1 Medical Form to Ted: http://nhscouting.org/openrosters/DocDownload.asp?id=35124
ii. All Resident Camp leaders/campers must fill out and return the Class III Medical Form to Ted:
1. http://nhscouting.org/openrosters/DocDownload.asp?id=35101
iii. Resident Camp campers must fill out and return the Class III Medical Form to Ted:
1. http://nhscouting.org/openrosters/DocDownload.asp?id=35132
2. http://nhscouting.org/openrosters/DocDownload.asp?id=35128
3. http://nhscouting.org/openrosters/DocDownload.asp?id=35129
iv. Eric S. will send out amount for leaders.
v. Eric S. will check if parents need to provide insurance cards (copies) to camp.
vi. Camp Meeting for parents with kids going to resident camp May 28 @7:30 in the Scout Room.
i. May Updates
i. How did hike-a-thon go?
1. Two families had a great time
ii. What should we do different next time?
1. Advertise more ahead of time (nice hike)
2. Let people know $$ earned can be for any scouting thing (uniforms, camping gear, scout stuff, etc.)
iii. Collect $$
1. Mike & Kyle paid
2. Larry & Larry paid
3. Jamie paid
4. Joey paid
5. Vachon’s paid
6. Young’s owe
7. TJ owes
iv. Collect any forms
1. Larry & Mike gave forms to Ted
2. Eric & Eric owe forms
3. Dave will collect Day-camp forms (keep copy)
i. Pick day for all cubs to wear uniform on a specific day.
ii. Get scouts excited about campfire in May so they can excite their friends
iii. Coordinate with a Friday where we can put an announcement in the newsletter
iv. Mike will get something in school news and tri-town – include “how to June”
v. Do after Blue and Gold – April 24
vi. Den leaders mention at Den meetings
vii. Give handouts to kids if they want to give to their friends on how to join.
i. Mike has advertised and will staff
ii. Mike will send reminder / den leaders will forward to dens
iii. Mike is working with school to have scouts do the flag ceremony in morning and afternoon
iv. Will do fall recruiting day as well
v. Should do an article about camp end of summer prior to recruiting day
i. Looks good.
ii. Melissa will give all stuff to Ed after camp is done.
i. Optional
ii. Each scout buys shirt
iii. Contest for design, cub who wins gets a free shirt?
iv. Do design in spring
v. Do shirts in fall
vi. Possibly add into registration fee
vii. Mike is bringing in options to review to next Committee Meeting. Mike knows a guy who did some for $5 for some things. Also found a web site that does some
i. $8 each if we get 40 or 50, $6 each if we get 75. $319 for 40, Hot dog $79.25 goes against this.
ii. Get 75 so we have for kids the next few years
iii. Do a donation for the T-shirt $5 each
iv. Pack will pay for T-shirts up front
i. Mike will have shirts for May Pack meeting
1. Den leaders will hand out and collect Den $ to give all to Mike
2. $5 scouts / $7 adults
i. Treasurer as of June 1, 2008
ii. Pack Newsletter Editor as of June 1, 2008
iii. Rechartering Rep as of now
iv. Pack Committee Chairman as of June 1, 2008
v. Pack Cub Master as of June 1, 2008
vi. Assistant Cub Master as of June 1, 2008
vii. Try to get people who are not Den Leaders.
viii. Advertise in newsletter
ix. Den Leaders advertise to parents
i. Volunteers will notify Eric of any position they are interested in
ii. If multiple people want the same position, we will vote at the next committee meeting
iii. Voters will consist of the committee members who have been regularly attending committee meetings
iv. Tell Eric by April 20 what position if any you are interested in
i. Committee Chairperson: Dave Simoneau
ii. Cubmaster: Mike Eno
iii. Assistant Cubmaster: Nick Dunwoody
iv. Treasurer: Ed Stuart – Ed won’t be able to make Committee meetings but will send stuff to Dave prior.
v. Newsletter Editor: Open – Mike will work on someone to do it
1. Newsletter will become a monthly email with important bullets/dates on top
vi. Rechartering Rep: Open
i. Vertical Dreams ($12/scout – 3 hours, gym to selves on Sat Morning)
ii. Year-end party – pizza party, sundae party
iii. Ice Fishing
iv. Amoskeag Fishways
v. Mad Science
vi. Sleepovers – Camping, Battleship Cove, Museum
Next Meeting: August 6, 7:30 Scout Room
Treasury Report
May 2008
Checking Account Balance as of 4/01/08: $4,335.91
Store Balance as of 4/1/08: $737.19
Bank Deposits:
-Hot Dog/Class B Uniform Fundraiser: $79.25
-Vertical Dreams payment: $391.00 **
-B & Gold additional deposit: $50.00 (Dick Trask + 1 Scout)
** $384.00 was paid out to Eric Stinson for credit card reimbursement so the Pack paid $0.00 for Vertical Dreams. Group discount was larger than expected due to the # of people that came and families gave donations to the Pack.**
DWC Store Account:
-April Expenses at Store: $513.05
Expenses:
-Blue and Gold: $657.31
-Chuckwagon Derby: $58.00
-Pinewood Derby District Reg. Payment: $30.00
-Vertical Dreams: No cost to Pack.
Checking Account Balance as of 4/30/08: $3,676.85
Store Balance as of 4/30/08: $224.14
Upcoming Pack Expenses:
-Raingutter Regatta/sundae party: approx. $100.00
-Cost of Pack t-shirts?