Pack 163 Committee Minutes

April 2, 2008 – 7:30 PM

1. Awards to submit to Nancy?
1. Mike has one.
2. Nancy won’t be at May pack meeting.  Leaders need to submit awards early and Nancy won’t be able to do a newsletter.

2. March Pack Meeting - Blue & Gold Banquet
1. Reschedule date

i. April 18.

ii. It would be nice is somebody could get pack picture.

3. April Pack Meeting – April 18, 7:00 – Rain-gutter Regatta - Chester Academy
1. From Last Month

i. Rain-gutter Regatta

ii. ~$100 include sundae party

iii. Check labels for nuts or nut factories – Ted will bring special ice cream for Teddy

iv. Den leaders bring crayons/markers, etc.

v. Eric will figure out how much it will cost.

vi. Ted will ask Benson’s if they will donate.

1. 2 pieces of 10 ft gutter with end caps

2. 8 dowels

3. (2) 8’ 1 X 3s

vii. Eric Vachon will help out with cutting up boat parts.

2. Updates

i. Can do meeting for closer to $70.

ii. Do at May Pack Meeting.

4. May Pack Meeting – May 30, 7:00 – Camping or Camp Fire - Wason Pond or Camp Carpenter
1. Café not available for backup plan.

i. Mike will get Pinkerton as a backup.(May 30)

2. Plans

i. Campfire and Raingutter Regatta

ii. Eric Vachon will check with camp carpenter, do we need a permit?

iii. Ted will bring Kindling

iv. Dave will bring wood

v. TJ will bring stuff for S’mores.

vi. Added after the meeting: We are having Sundae’s and don’t need S’mores.

5. Chuckwagon Derby
1. From Last Month

i. Mike is going to have a meeting before to:

1. Practice a cheer

2. Get everyone up to speed on what they need to do such as tie a certain knot

3. Have fun and games

ii. Mike will send email next week with a date

iii. Bears who have gotten Bear badge can also do Webelos weekend as an option.

1. Bring own tents

iv. Pack will pay for Chuckwagon Derby

v. Any more than 8 or 10 boys we’ll need a separate wagon

vi. Mike will find out when we need to sign up by and let Den leaders know.

vii. Den leaders will find out who wants to go.

2. Updates

i. Mike is trying to find out if we need to pay for adult parents.

ii. Mike will figure out who will need to pay and will

iii. Kevin got a pirate flag

6. Vertical Dreams - Vertical dreams – Saturday April 5 (8 – 11:00).
1. Mike will get tour permit
2. Parents must come to fill out forms at Vertical Dreams
3. $12 per person.
4. Can pay at event, no additional charge.
5. Pack will pay half ($6) for each Cub Scout.  If less than 13 attend, Pack will make up difference for the $150 minimum
6. March Updates

i. Melissa is coordinating

ii. Attendees should bring either cash (exact change) or check for Pack 163 to event ($6 per Cub Scout climber, $12 for any other climber)

iii. Waiver forms can be printed from Vertical Dreams web site, filled out in advance and signed.

7. Updates

i. 19 Scouts, 29 total climbers have signed up > 50% Pack participation.

ii. Den Leaders, let people know that people can still come even if the didn’t sign up in advance

7. Camp

a. Camp is $255 this year, $50 per kid and $50 per extra leader due by March 15 and balance by May 15.
b. Schedule:  July 20 - 24
 i.  Sunday – Check-in, swim test, etc.
 ii. Monday Night - Ice Cream Social
 iii.  Tuesday Night - Medieval Dinner (you can wear Medieval clothing if you wish)and Camp wide event
 iv.  Wednesday - Packout (move to Wednesday to curb home sickness)
 v.  Thursday - BBQ from 5:45 - 6:30
c. Other:
 i.  Whittling Chip is only for Bear and Webelos this year.
 ii.  New forms required for Epi-pens and Inhalers (require Dr. Signature)
 iii.  If you carry Epi-pen or inhaler, you need to bring two.  1-for the child, 1-for the health lodge.
d. Attendance Day Camp (so far):
 i. Leader: Molly Qualters (free)
 ii. Leader: Jean Parady (free)
 iii. Leader: Dave Simoneau (free)
 iv. Scout: Alex Beaulieu (free with parent leader)
 v. Scout: Ben Qualters (free with parent leader)
 vi. Scout: Matthew Qualters($50 deposit pd)
 vii. Scout: Jamie Hadik ($25 deposit pd)
 viii. Scout: Henry Parady (free with parent leader)
e. Attendance Resident Camp (so far):
 i. Leader: Ted Young($25 deposit pd)
 ii. Leader: Eric Stinson ($25 deposit pd)
 iii. Leader: Mike Eno ($25 deposit pd)
 iv. Leader: Larry Lister ($25 deposit pd)
 v. Leader: Eric Vachon ($25 deposit pd)
 vi. Scout: Teddy Young($50 deposit pd)
 vii. Scout: Hayden Stinson ($50 deposit pd)
 viii. Scout: Walker Stinson ($50 deposit pd)
 ix. Scout: Kyle Eno ($50 deposit pd)
 x. Scout: Joey Pilotte ($50 deposit pd)
 xi. Scout: Larry Lister ($50 deposit pd)
 xii. Scout: Kyle Vachon  ($50 deposit pd)
f. Family Hike-a-thon – April 13th 10:30 – 1:00 in Manchester        
 i. Keep 75% of earnings toward camp
 ii. Pledge sheets and sign-up info on nhscouting.org
 iii. Can purchase Fisher Cat Ticket package for game and lunch for $10

iv. Mike will coordinate

1. Den leaders find out who is going from Den and let Mike know.

2. Good way to raise $$ for camp

3. Must do hike if going for a campership

g. Remaining Funds
 i. Den Leaders should bring remaining funds for all kids in their Den by the May Committee Meeting
 ii. Resident camp scouts: $205 Due in May
 iii. Resident camp leaders: $128 Due in May
 iv. Day camp: Jamie Hadik $85 Due in May
 v. Day camp: Matthew Qualters $60 Due in May
h. April Updates
 i. All day camp leaders/campers must fill out and return a Class 1 Medical Form to Ted: http://nhscouting.org/openrosters/DocDownload.asp?id=35124
 ii. All Resident Camp leaders/campers must fill out and return the Class III Medical Form to Ted: 
1. http://nhscouting.org/openrosters/DocDownload.asp?id=35101
 iii. Resident Camp campers must fill out and return the Class III Medical Form to Ted: 
1. http://nhscouting.org/openrosters/DocDownload.asp?id=35132 
2. http://nhscouting.org/openrosters/DocDownload.asp?id=35128 
3. http://nhscouting.org/openrosters/DocDownload.asp?id=35129 
 iv. Eric S.  will send out amount for leaders.
 v. Eric S.  will check if parents need to provide insurance cards (copies) to camp.
 vi. Camp Meeting for parents with kids going to resident camp May 28 @7:30 in the Scout Room.

8. Cub Scout Recruiting Day
1. Pick day for all cubs to wear uniform on a specific day.
2. Get scouts excited about campfire in May so they can excite their friends
3. Coordinate with a Friday where we can put an announcement in the newsletter
4. Mike will get something in school news and tri-town – include “how to Join”
5. Do after Blue and Gold
6. Den leaders mention at Den meetings
7. Give handouts to kids if they want to give to their friends on how to join.

9. Treasury
1. Discuss treasury report

i. No questions.

10. Class B Uniforms

i. Optional

ii. Each scout buys shirt

iii. Contest for design, cub who wins gets a free shirt?

iv. Do design in spring

v. Do shirts in fall

vi. Possibly add into registration fee

vii. Mike is bringing in options to review to next Committee Meeting.  Mike knows a guy who did some for $5 for some things.  Also found a web site that does some

2. Updates:

i. $8 each if we get 40 or 50, $6 each if we get 75.  $319 for 40, Hot dog $79.25 goes against this.

ii. Get 75 so we have for kids the next few years

iii. Do a donation for the T-shirt $5 each

iv. Pack will pay for T-shirts up front

11. Conservation Project
1. Mike will sent announcement to den leaders who forwarded to their dens
2. This can be used toward World Conservation or other awards.
3. No specific award.
4. Updates

i. First meeting went great

ii. Mike will get posters posted in the school

iii. Working with Andrew Hadik for kids to help out at recycling center

12. Open Pack Positions
1. From Last Month

i. Treasurer as of June 1, 2008

ii. Pack Newsletter Editor as of  May 1, 2008

iii. Rechartering Rep as of now

iv. Pack Committee Chairman as of June 1, 2008

v. Pack Cub Master as of June 1, 2008

vi. Assistant Cub Master as of  June 1, 2008

vii. Try to get people who are not Den Leaders.

viii. Advertise in newsletter

ix. Den Leaders advertise to parents

2. Updates

i. Volunteers will notify Eric of any position they are interested in

ii. If multiple people want the same position, we will vote at the next committee meeting

iii. Voters will consist of the committee members who have been regularly attending committee meetings

iv. Tell Eric by April 20 what position if any you are interested in

13. Review Pack Handbook
1. From Last Month

i. Mike will email out for review

ii. Help out Tiger leader on how Pack works, who’s who, etc.

2. Review

i. If anyone has any edits, send it to Mike.

14. Fun Activities – Ongoing List
1. Everyone agrees extra money should focus on kids’ fun.
2. Pack Fun Ideas

i. Vertical Dreams ($12/scout – 3 hours, gym to selves on Sat Morning) – Planned April 5

ii. Year-end party – pizza party, sundae party

iii. Ice Fishing

iv. Amoskeag Fishways

v. Mad Science

vi. Sleepovers – Camping, Battleship Cove

vii. Museum sleepover

Next Meeting: May 7, 7:30 PM Scout Room

Pack Positions/Responsibilities

3. Cubmaster – Ted Young– Through May 2008
4. Assistant Cub Master – Mike Eno
5. Committee Chair – Eric Stinson– Through May 2008
6. Pack Treasurer – Melissa Stinson – Through May 2008
7. Membership Coordinator/Pack Charter – Open
8. Advancement Chair – Nancy Pilotte
9. Pack Webmaster – Nancy & Kevin Pilotte
10. Religion Award – Mike Eno
11. Conservation Project – Mike Eno
12. Public Relations – Mike and Sara Eno
13. Popcorn Kernel – Larry Lister
14. Blue & Gold Chair – Larry Lister
15. Town Fair (Parade Only) Coordinator – Open
16. Pinewood Derby Coordinator – Open
17. Winter Carnival Coordinator – Kevin Pilotte
18. Summer Camp Coordinators – Ted and Mary Young , Eric Stinson
19. Chuck Wagon Derby Coordinator – Mike Eno
20. Pack Newsletter – Nancy Pilotte – Through April 2008
21. Primary Roundtable Attendee -  Mike Eno

                                   Treasury Report

                                                            March 2008

Checking Account Balance as of 3/01/08:  $3,668.91

Store Balance as of 3/1/08:  $737.19

Bank Deposits:

            -Blue & Gold money collected:  $735

            -Camp deposits collected:  $550

            -Leftover change from last year’s popcorn sales: $32

Camp Deposit/Payment to Council:

            -$600 (electronic transfer from checking account)

            -$50 paid to Eric Stinson (Eric charged a day camp deposit on his credit card)

Total paid to Council:  $650***

  ***$100 difference between amount collected and amount paid out is because council required a $50 deposit for each of the 2 free leaders***

DWC Store Account:

-March Expenses at Store:  $501.15

                                    -Books: $188.73

                                    -Neckerchiefs: $141.74

                                    -Awards, Ranks, etc.. $170.68

Checking Account Balance as of 3/31/08:  $4,335.91

Store Balance as of 3/31/08:  $236.04

Upcoming Pack Expenses:

-Blue & Gold:  approx. $650.00

-Rock climbing at Vertical Dreams:  $104 (17 Scouts/$6 a Scout)

-Raingutter Regatta/sundae party:  approx. $100.00

-Chuckwagon Derby: ?  Approx. $75.00