Pack 163 Committee Minutes

March 5, 2008 – 7:30 PM

1. Awards to submit to Nancy?
1. Eric will email.
2. Larry will email
3. Nancy is going week of B&G (Tuesday).

2. May Meeting:
1. Café not available for backup plan.

i. Mike will get Pinkerton as a backup.(May 30)

3. February Pack Meeting – February 15, 6:30 Tigers, 7:00 Others – Pinewood Derby - Chester Academy
1. How did it go?

i. Great

ii. Quick

iii. Made $77 on snack sale, Mike will bring $$ to B&G.

2. What should we do different next year?

i. 1 or 2 more adults helping load cars from table to track

ii. Do Sat afternoon if we want to sell hot dogs again

iii. Set up hot dogs at door

iv. 2 computers to enter info on Cub Cars while Tigers are racing.  Or write info on piece of paper and enter at once.

v. Email winners to den leaders after the race.

4. Blue & Gold Banquet
1. Do a theme for Blue and Gold

i. Camp Carpenter theme

ii. Recognition for adults – Mike has ideas

iii. Arrows for boys crossing over – Larry has created arrows

2. January Updates

i. Checks will be written to Pack 163, we’ll reimburse Larry

ii. Each Den can bring drinks, pack will provide water

iii. Will do stuffed shells and meatballs vs. the chicken parm

iv. Pack provides place settings

v. Next Month

1. Need to assign duties and calculate final counts – have servers, let people serve themselves seconds

2. Theme – camp theme – need to iron out

3. Sign-ups for decorations

4. Discuss slide show – run once with music and dimmed lights, then run continuously

5. Discuss ceremony

6. Discuss extra ice cream for free siblings 10 – 15?

3. February Updates

i. Times (dependent when Larry can get in school) Proposed:

1. 6:30 start

2. 7:15 slide show

3. 7:30 start ceremonies

ii. Sue’s Den – 8 Adult Tickets sold

iii. Mike and Kevin are available to help Larry set up

iv. Mike will do a skit/TJ will do a skit

v. Eric will bring projector

vi. Every den give Eric 25 max pictures by March Committee meeting.

vii. Larry needs final count by Feb Pack Meeting

viii. Every den leader bring some camping gear

1. Mike Lanterns

2. Ted bringing tent

3. Eric bringing Scout made rope

ix. Sue – can you get school to get us the podium and microphone again?

x. Ted will collect tickets at the door (can be bribed)

xi. Servers:

1. Kevin

2. Nick Young will help

xii. Ceremony

1. Arrow of Light (Sprit of Scouting)

a. Ted will bring candles and candle thing

b. Arrow of light presentations

xiii. Eric S. get Randy Glines to do prayer – do at 7:10

xiv. Larry is making Arrow awards for Arrow of Light – arrows are excellent

4. March Updates

i. Need to be sure counts include kids under 5 – all accounted for.

ii. Ted will bring $$ tomorrow.  Everyone else has turned in.

iii. Food will be picked up at 6:00 so it will be good at 6:30.

iv. Balance is $320.16

v. Ted will pick up the food and bring to the meeting.

vi. Larry will let Kevin and Mike know when to start setting up.

vii. Ted will bring a lighter.

viii. Pack supplies Water, Den leaders bring any other drinks.

ix. Den leaders, give pictures to Eric by this weekend (March 8).

5. April Pack Meeting – April 18, 7:00 – Rain-gutter Regatta - Chester Academy

i. Rain-gutter Regatta

ii. ~$100 include sundae party

iii. Check labels for nuts or nut factories – Ted will bring special ice cream for Teddy

iv. Den leaders bring crayons/markers, etc.

v. Eric will figure out how much it will cost.

vi. Ted will ask Benson’s if they will donate.

1. 2 pieces of 10 ft gutter with end caps

2. 8 dowels

3. (2) 8’ 1X 4s

vii. Eric Vachon will help out with cutting up boat parts.

6. Chuckwagon Derby

i. Mike is going to have a meeting before to:

1. Practice a cheer

2. Get everyone up to speed on what they need to do such as tie a certain knot

3. Have fun and games

ii. Mike will send email next week with a date

iii. Bears who have gotten Bear badge can also do Webelos weekend as an option.

1. Bring own tents

iv. Pack will pay for chuckwagon Derby

v. Any more than 8 or 10 boys we’ll need a separate wagon

vi. Mike will find out when we need to sign up by and let Den leaders know.

vii. Den leaders will find out who wants to go.

7. Fun Activities
1. Everyone agrees extra money should focus on kids’ fun.
2. Pack Fun Ideas

i. Vertical Dreams ($12/scout – 3 hours, gym to selves on Sat Morning)

ii. Year-end party – pizza party, sundae party

iii. Ice Fishing

iv. Amoskeag Fishways

v. Mad Science

vi. Sleepovers – Camping, Battleship Cove

vii. Museum sleepover

3. Larry will look into battleship cove
4. Look at funding Winter Carnival and Chuckwagon or subsidize.

i. Could have people sign something that if they don’t go, they have to reimburse the pack?

ii. Discuss funding of district events at committee meeting 1 ½ months to 2 months before event.

iii. Nancy will make a sample form for the Chuckwagon derby

iv. Decision not made yet

5. Vertical dreams – Saturday April 5 (8 – 11:00).

i. Mike will get tour permit

ii. Parents must come to fill out forms at Vertical Dreams

iii. $12 per person.

iv. Can pay at event, no additional charge.

v. Pack will pay half ($6) for each Cub Scout.  If less than 13 attend, Pack will make up difference for the $150 minimum

vi. March Updates

1. Melissa is coordinating

2. Attendees should bring either cash (exact change) or check for Pack 163 to event ($6 per Cub Scout climber, $12 for any other climber)

3. Waiver forms can be printed from Vertical Dreams web site, filled out in advance and signed.

8. Camp

a. Camp is $255 this year, $50 per kid and $50 per extra leader due by March 15 and balance by May 15.
b. Schedule:  July 20 - 24
 i.  Sunday – Check-in, swim test, etc.
 ii. Monday Night - Ice Cream Social
 iii.  Tuesday Night - Medieval Dinner (you can wear Medieval clothing if you wish)and Camp wide event
 iv.  Wednesday - Packout (move to Wednesday to curb home sickness)
 v.  Thursday - BBQ from 5:45 - 6:30
c. Other:
 i.  Whittling Chip is only for Bear and Webelos this year.
 ii.  New forms required for Epi-pens and Inhalers (require Dr. Signature)
 iii.  If you carry Epi-pen or inhaler, you need to bring two.  1-for the child, 1-for the health lodge.
d. Attendance Day Camp (so far):
 i. Leader: Molly Qualters (free)
 ii. Leader: Jean Parady (free)
 iii. Scout: Ben Qualters (free with parent leader)
 iv. Scout: Matthew Qualters
 v. Scout: Jamie Hadik (deposit pd)
 vi. Scout: Henry Parady (free with parent leader)
e. Attendance Resident Camp (so far):
 i. Leader: Ted Young
 ii. Leader: Eric Stinson (deposit pd)
 iii. Leader: Mike Eno (deposit pd)
 iv. Leader: Larry Lister (deposit pd)
 v. Scout: Teddy Young
 vi. Scout: Hayden Stinson (deposit pd)
 vii. Scout: Walker Stinson (deposit pd)
 viii. Scout: Kyle Eno (deposit pd)
 ix. Scout: Joey Pilotte (deposit pd)
 x. Scout: Larry Lister (deposit pd)
f. Deposit
 i. Den Leaders should bring deposit for all kids in their Den by the March Committee Meeting
g. Family Hike-a-thon – April 13th 10:30 – 1:00 in Manchester        
 i. Keep 75% of earnings toward camp
 ii. Pledge sheets and sign-up info on nhscouting.org
 iii. Can purchase Fisher Cat Ticket package for game and lunch for $10
 iv. Need coordinator

1. Mike will coordinate

2. Den leaders find out who is going from Den and let Mike know.

3. Good way to raise $$ for camp

4. Must do hike if going for a campership

9. Treasury
1. Discuss treasury report

i. Good to go.

10. Class B Uniforms

i. Optional

ii. Each scout buys shirt

iii. Contest for design, cub who wins gets a free shirt

iv. Do design in spring

v. Do shirts in fall

vi. Possibly add into registration fee

2. Updates:

i. Mike is bringing in options to review to next Committee Meeting.  Mike knows a guy who did some for $5 for some things.  Also found a web site that does some.

11. Conservation Project
1. Mike will send out update soon as everyone was out of town last week.
2. This can be used toward World Conservation or other awards.
3. No specific award.

12. Open Pack Positions
1. Treasurer as of June 1, 2008
2. Pack Newsletter Editor as of June 1, 2008
3. Rechartering Rep as of now
4. Pack Committee Chairman as of June 1, 2008
5. Pack Cub Master as of June 1, 2008
6. Try to get people who are not Den Leaders.
7. Advertise in newsletter
8. Den Leaders advertise to parents

13. Review Pack Handbook
1. Mike will email out for review
2. Help out Tiger leader on how Pack works, who’s who, etc.

Next Meeting: April 2, 7:30 PM Scout Room

Pack Positions/Responsibilities

3. Cubmaster – Ted Young– Through May 2008
4. Assistant Cub Master – Mike Eno
5. Committee Chair – Eric Stinson– Through May 2008
6. Pack Treasurer – Melissa Stinson – Through May 2008
7. Membership Coordinator/Pack Charter – Open
8. Advancement Chair – Nancy Pilotte
9. Pack Webmaster – Nancy & Kevin Pilotte
10. Religion Award – Mike Eno
11. Conservation Project – Mike Eno
12. Public Relations – Mike and Sara Eno
13. Popcorn Kernel – Larry Lister
14. Blue & Gold Chair – Larry Lister
15. Town Fair (Parade Only) Coordinator – Open
16. Pinewood Derby Coordinator – Open
17. Winter Carnival Coordinator – Kevin Pilotte
18. Summer Camp Coordinators – Ted and Mary Young , Eric Stinson
19. Chuck Wagon Derby Coordinator – Mike Eno
20. Pack Newsletter – Nancy Pilotte – Through May 2008
21. Primary Roundtable Attendee -  Mike Eno

Treasury Report

                                                            February 2008

Checking Account Balance as of 1/29/08:  $4,279.81

Store Balance as of 2/1/098:  $280.37

Training Expense

-BS Leadership Training/Mike Eno:  $16.98

Awards Purchased:

            -Pinewood Derby Patches:  $27.25

            -U.S.  Heritage Awards/Mike Eno:  $41.67

            -Rudyard Kipling Award/Mike Eno & Den 10:  $25.00

(10 patches & 10 rockers)

DWC Store Account:

            -Feb. Deposit:  $500.00

-Feb. Expense at Store:  $43.18

Checking Account Balance as of 2/29/08:  $3,668.91

Store Balance as of 2/29/08:  $737.19

Upcoming Pack Expenses:

-Blue & Gold Awards:  $500 approx.

-Blue & Gold Dinner: ?

-April 5^th/Rock climbing at Vertical Dreams:  $75 approx.