Pack 163 Committee Agenda

September 6, 2006

 

  1. Town Fair and Parade – Sept 9: Noon
    1. Notes from last month

                                                              i.      No Booth

                                                             ii.      Do we want to March in the parade?

1.      Yes, Sue will set it up with Deb Farrington

2.      Den Leaders, contact dens and let them know.

3.      Ted will call and invite May Scouts to parade.

    1. Follow-Up – Status from last month, what is left

                                                              i.      Candy – Sue will get some candy to throw

                                                            ii.      Deb is going to decorate the flatbed (Sue will bring some Cub Scout stuff to Deb).

                                                          iii.      Meet at Town Office at 11:30.

 

  1. Girl Scouts recruiting activity at Wason Pond (Campfire)
    1. How did it go?

                                                              i.      Got 1 new Tiger

                                                            ii.      Eric goofed up the invite with a mail failure

                                                          iii.      Dick had wrong date in head and didn’t realize until Saturday

 

  1. New Scout Sign-up – Sept 15th, 7:00 – 8:30 – Chester Academy Cafeteria
    1. Staffing

                                                              i.      Eric may be able to go but may be out of town for work

                                                            ii.      Ted will go

                                                          iii.      Kevin will go

    1. Supplies

                                                              i.      Ted will bring scout and leader registration forms

                                                            ii.      Eric will bring or send talent sheets and Uniform sheets

                                                          iii.      Eric will bring laptop with pictures if he can go

    1. Town Signs

                                                              i.      Melissa Stinson will do the town signs. – Done

                                                            ii.      Have Melissa hang Cub Scout recruiting signs in town.  Put sign-up info and web site on form.

    1. Flyers for school

                                                              i.      Eric will make flyers for school and distribute to classes - Done

    1. Girl Scouts interested in doing this jointly again

                                                              i.      Kevin will let Nancy know our dates. - Done

    1. Handouts (also send to boys who already signed up)

                                                              i.      Eric will provide the following:

1.      Uniform Requirements/Recommendations @ Sign up

2.      Contact Info for Den Leader, Cubmaster, Committee Chair @ Den Setup

3.      Upcoming Dates (Den Setup, Campout)@ Sign up

4.      Survey Sheet @ Sign up

 

  1. Den Set-up
    1. Notes from last month

                                                              i.      Sept. 22, 7:00 for Den setup

1.      Sue will reserve a room at school

2.      Ted will run it

                                                            ii.      Melissa will have scouts from May bring $$ to den setup

                                                          iii.      Ted will get Books

                                                          iv.      Buy Cub Scout Leader Books for new leaders and Katie

                                                            v.      Buy 3 Webelos Leader books

                                                          vi.      All current scouts need to fill out new forms and pay with den leader.  Include Den number and leader on the form and turn in by Den Setup

    1. Additional Staffing

                                                               i.      Dick will be there

                                                             ii.      Mike will be there

    1. Any other items

                                                               i.      How do we track who paid, including existing boys.

1.      Do a roster and write paid on them.

2.      Eric will give Ted a list of who needs to pay on the 22nd from the May sign-ups.

3.      $25 for all scouts

 

  1. Advancement
    1. Nancy sent out advancement forms.  Must turn in at committee meeting or email by committee meeting to receive den advancements.  Any questions?

                                                              i.      Fill out forms in Hard copy and give to Kevin at committee meeting or email to Nancy by the committee meeting

 

  1. 2006/2007 Schedule
    1. From last month

                                                              i.      Sue will do Room reservation when Eric sends final calendar

1.      Sue submitted all dates and will ask Ann for printed version of our dates to be sure they are good.

 

  1. Popcorn Fundraiser
    1. Show’N’Sell Order pickup Sept 22

                                                              i.      Mary Young will coordinate the pickup

    1. Show’N’Sell Dates/Locations (table, easy-up, signs, change/money, coordinate pickup with Mary Young prior to show’n’sell date)

·        September 23, 9 – 11 Spolletts: Ted Young

·        September 23, 11 – 1 Spolletts:

·        September 23, 9 – 11 Dump:

·        September 23, 11 – 1 Dump:

·        September 30, 9 – 11 Spolletts: Eric Stinson/Ted Young with 1 scout

·        September 30, 11 – 1 Spolletts: Eric Stinson

·        September 30, 9 – 11 Dump:

·        September 30, 11 – 1 Dump:

·        October 7, 9 – 11 Spolletts: Kevin Pilotte

·        October 7, 11 – 1 Spolletts:

·        October 7, 9 – 11 Dump:

·        October 7, 11 – 1 Dump:

·        October 14, 9 – 11 Dump: Eric Stinson

    1. Do we want to put any $$ toward camp?

                                                              i.      We will do the donation but the pack will do a prize.

    1. Popcorn sheets for den

                                                              i.      Done, rest will go out at Pack meeting (Hanlon’s and Murray’s den still need them)

    1. Need Change $$

                                                              i.      Dick is going to get change for Mary (2) $50 banks.

    1. Add a donation can that says “send a kid to camp”, this money will be used to help send kids in the pack to camp (use as a scholarship, nominated through den leaders – award at Blue and Gold banquet)

                                                              i.      Dick is in charge of getting cans decorated.

    1. Any scout who spends at least 4 hours at show ‘n’ sell gets a prize from pack (figure out prize at next committee meeting) – Ted will check into mess kits.

 

  1. September 29/30 Pack Meeting – Campout at Wason Pond
    1. Details

                                                               i.      Times

1.      Any time from 4:30 to 6:30 setup

2.      7:00 meeting

                                                             ii.      Fire Permit

1.      Dick will get fire permit

                                                            iii.      1 on 1 camping

1.      One on One required

                                                           iv.      Boy Scouts to help

1.      Sue will get boy scouts

                                                             v.      Fire Wood

1.      Kevin, Sue, and Dick will bring firewood

                                                           vi.      Food/Marshmallows

1.      Sue will bring Marshmallows

2.      Den Leaders should bring chocolate and Graham crackers

3.      Meal food is on your own

                                                          vii.      Bug Spray

1.      Everybody bring bug spray

                                                        viii.      Introductions to Tigers and New Scouts - Ted

                                                           ix.      Leadership recruitment? – Ted and Eric

                                                             x.      Popcorn Kickoff – Melissa or Eric

                                                           xi.      Den Awards

                                                          xii.      Skits/Songs

1.      Each Den should plan a skit or song

    1. Rain Plan

                                                              i.      Chester Academy Cafeteria 7:00

                                                            ii.      Skits, songs, games

1.      Sue will bring balloons for relay games

2.      Steel the Bacon

3.      Push/Pull from the circle

4.      Pile of sneakers – Everyone has to get one sneaker, put on, then get other and put on.

5.      Red Light/ Green Light

 

  1. October Pack Meeting – Pease may not work out
    1. Sue is still working on this – will know in a week

 

  1. Fall Camporee October 13 – 15 at Camp Carpenter
    1. Pirates cove
    2. Register by Sept. 23 for discount ($2.50 adults, $7.50 kids)
    3. $11.75 after Sept. 23
    4. Sue will be in charge of getting people to sign up.

 

  1. New Leader training October 28, 8:15 to 4:00 at Camp Carpenter
    1. $10 register by October 21
    2. Pack will pay for training – submit receipt to Dick

 

  1. August Roundtable August 9, 7:00 PM – St. Elizabeth Seton (Bedford)
    1. How did it go, what were the important points?

                                                              i.      Kevin went

                                                            ii.      Honor Unit, Ted will investigate

                                                          iii.      Open house Sept. 30 at Camp Carpenter all kids to see what they do at camp – great for new scouts. Ted will announce at den setup.

 

  1. September Roundtable September 13, 7:00 PM – St. Elizabeth Seton (Bedford)
    1. Who will attend?

                                                              i.      Sue will go.

 

  1. Misc.
    1. Webelos Fall Camporee October 13 – 15
    2. Hanlon’s Den

                                                              i.      There are a couple kids who want to continue.  Ted will contact Ann Marie and see if she will take some boys.

    1. Could use an updated pack roster/mailing list – can get from registration forms

                                                              i.      Melissa will put it together based on registration sheets

    1. Scout stuff recycling

                                                              i.      Eric will get a box for donations and bring to pack meeting

                                                            ii.      Den leaders let people dens know.

    1. Make a Pack campership fund
    2. Religious patch – Eric will coordinate with Pastor’s presentation.
    3. Pack Calendar with some committee stuff is posted on pack website

 

  1. Pack Positions/Responsibilities
    1. Cubmaster – Ted Young
    2. Assistant Cub Master –
    3. Committee Chair – Eric Stinson
    4. Pack Treasurer – Dick Trask
    5. Popcorn Kernel(s) – Mary Young, Melissa Stinson
    6. Town Fair (Parade Only) Coordinator – Sue Ciccarello
    7. Committee Member – Justin Hoitt
    8. Membership Coordinator/Pack Charter – Sue Ciccarello
    9. Advancement Chair – Nancy Pilotte (Ted will get her on the list)

                                                               i.      Leaders need badges submitted committee meeting prior to pack meeting in writing.  Den leaders need to keep a copy.)

    1. Summer Camp Coordinator – Ted and Mary Young
    2. Chuckwagon Derby Coordinator – Kevin Pilotte
    3. Pack Newsletter Editor – Eric Stinson, Sue will do copies
    4. Pack Webmaster – Nancy & Kevin Pilotte
    5. Blue & Gold Chair – Sue Ciccarello
    6. Winter Carnival Chair – Eric Stinson

 

Next Meeting: Oct. 4, 7:00 PM Scout Room