Pack 163 Committee Minutes

August 2, 2006

 

 

  1. Town Fair and Parade – Sept 9: Noon – 6 or 9 PM
    1. Notes from last year (we missed a few)

1.      Should order popcorn prior to parade

2.      Let people know about the fair/parade in April, let them know about selling popcorn, being in parade, applications.

3.      Should look into having a microwave to pop popcorn at the fair.  Would also need a booth with electricity.

4.      Sell some small drinks with the popcorn.

5.      Should have a chairman to coordinate the fair and parade.  Get chairman at the end of this year.

6.      Maybe have a tent with Cub Scout activities to attract new kids (set up a camp site, pinewood derby cars, etc.

    1. Do we want to March in the parade?

1.      Yes, Sue will set it up with Deb Farrington

2.      Den Leaders, contact dens and let them know.

3.      Ted will call and invite May Scouts to parade.

    1. Do we want a booth $15 (+$25 with electricity)?

1.      No

  1. New Scout Sign-up – Sept 15th, 7:00 – 8:30 (Sue will get a room at school)
    1. Notes from last year?

1.      Working on getting books for the Tigers.  Try to get these for sign-up or den setup for next year.  (Neckerchiefs are given out for advancement.)

2.      Plan earlier for the registration and get more signs out, maybe have someone go to the classrooms and talk about scouts.

3.      Need to advertise to all grades, not just Tigers.

4.      Can order fliers from Council that talk about joining Cub Scouts.

5.      Hand out list of dates and uniform stuff at sign up.

6.      Make sure we have books for everyone at the den setup.

7.      Do a week between the sign-up and den setup.

    1. Den Set-up

1.      Sept. 22, 7:00 for Den setup

a.      Sue will reserve a room at school

b.      Ted will run it

2.      Ted will have scouts from May bring $$ to den setup

3.      Ted will get Books

4.      Buy Cub Scout Leader Books for new leaders and Katie

5.      Buy 4 Webelos Leader books

6.      All current scouts need to fill out new forms and pay with den leader.  Include Den number and leader on the form.

    1. Town Signs

1.      Melissa Stinson will do the town signs.

    1. Flyers for school

1.      Eric will make flyers for school and distribute to classes

2.      Justin will look into Cub Scout flyers

    1. Girl Scouts interested in doing this jointly again

1.      Kevin will let Nancy know our dates.

    1. Girl Scouts are doing a recruiting activity at Wason Pond (Campfire) Aug 25 7:00PM, are we interested?

1.      Yes.  Sue and Dick can be there.

2.      Dick will bring some wood and the sign-up sheets.

3.      Girl Scouts will handle the advertising of this activity.

    1. Handouts (also send to boys who already signed up)

1.      Uniform Requirements/Recommendations

2.      Contact Info for Den Leader, Cubmaster, Committee Chair

3.      Upcoming Dates (Den Setup, Campout)

4.      Survey Sheet

  1. Go through tentative 2006/2007 Schedule
    1. Room Reservations

1.      Sue will do Room reservation when Eric sends final calendar

  1. Popcorn Fundraiser
    1. Kickoff Meeting Aug. 3

1.      Eric will attend this and pass the info to the Kernels

    1. Show’N’Sell Order pickup Sept 22

1.      Mary Young will coordinate the pickup

  1. August Roundtable August 9, 7:00 PM – St. Elizabeth Seton (Bedford)

1.      Kevin will go, Sue may go

Directions to St. Elizabeth Seton:

ท        Take NH-101 West to South River Road / US-3 Exit in Bedford.

ท        Take a RIGHT at second set of lights onto South River Road and follow for less than a 1/2 mile.

ท        Take a RIGHT at set of lights onto Meetinghouse Road (immediately after going under NH-101 bridge).

ท        St Elizabeth Seton is on the RIGHT after the on-ramp to NH-101 East.

ท        Meeting is in the basement.

  1. Pack Treasurer
    1. Did we get Brian to sign everything over?

1.      Yes

  1. Pack Positions/Responsibilities
    1. Cubmaster – Ted Young
    2. Assistant Cub Master –
    3. Committee Chair – Eric Stinson
    4. Pack Treasurer – Dick Trask
    5. Popcorn Kernel(s) – Mary Young & Melissa Stinson
    6. Town Fair (Parade Only) Coordinator – Sue Ciccarello
    7. Committee Member – Justin Hoitt
    8. Membership Coordinator/Pack Charter – Sue Ciccarello
    9. Advancement Chair – Nancy Pilotte (Ted will get her on the list)

ท        Leaders need badge request submitted at committee meeting prior to pack meeting in writing (form 33847) (Den leaders need to keep a copy.)

    1. Summer Camp Coordinator – Ted and Mary Young
    2. Chuckwagon Derby Coordinator – Kevin Pilotte
    3. Pack Newsletter Editor – Eric Stinson, Sue will do copies
    4. Pack Webmasters – Nancy & Kevin Pilotte
    5. Blue & Gold Chair – Sue Ciccarello
    6. Others?
  1. Misc.
    1. Training is on October 28.

 

 

Pack 163 2006/2007 Pack Calendar

 

  1. September 9 – Town Fair and Parade (meet at Town Offices for Parade)
  2. September 15, 7:00 – 8:30 – New Scout Registration - School
  3. September 22, 7:00 – Den Setup – School
  4. September 29/30, 7:00 – Campout - Wason Pond (set-up before 7:00)
    1. Reserve school for that date as a rain plan
    2. Introduction to year and new Tigers
    3. Field Games
    4. Leadership recruitment
    5. Roll out popcorn selling
    6. Campfire w/ songs and skits
    7. Marshmallows
    8. Rain Plan
  5. October 20, 7:00 – at Pease, Meet ?? – Black Hawk Helicopter
    1. Sue will call to verify date/time
  6. November 17, 7:00 – Chester Academy Cafeteria - Speaker from church regarding helping others on mission trips
    1. Eric will check with Pastor Francis
    2. Presentation on one of the jungle trips
    3. Active game
  7. December 15 – Chester Academy Cafeteria - Holiday party
    1. Christmas music

                                                               i.      Scout Xmas Carol sing-a-long

    1. Candy Bar Scout
    2. Candy Canes for Everyone
  1. January 26, 7:00 Chester Academy Cafeteria – Cake Decorating: Winter Fun Theme
    1. Get someone from Council to come and speak about camp (Ted will set up)
  2. February 16 – 6:30 – Tigers, 7:00 all other scouts - Chester Academy Cafeteria – Pinewood Derby
  3. March 23, 7:00 – Chester academy Cafeteria - Blue & Gold Banquet
  4. April 13, 7:00 – Chester Academy Cafeteria – Police Dog
  5. May 18/19, 7:00 – Campout - Wason Pond (set-up before 7:00)
    1. Field Game
    2. Final Awards for Year
    3. Campfire w/ songs and skits
    4. Marshmallows
    5. Rockets
    6. New Member sign-up Saturday Morning
    7. Rain Plans

 

 

Pack 163 Policy (aimed primarily at weather cancellations)

No School – No Scouts

 

 

Next Meeting: Sept. 6, 7:00 PM Scout Room